These terms and conditions (“Agreement”) govern your use of services provided by Smart Event Management (“Business”), including event management, live streaming, audio visual hire, and production services. By engaging our services, you acknowledge that you have read, understood, and agreed to be bound by this Agreement.
1. Definitions
1.1. “(The) Business” or “Smart Event Management” – JOSHUA ROBERT SMART, Trading as Smart Event Management (ABN 32 950 945 817)
1.2. “(The) Client” – the Organisation or Person engaging the services of Smart Event Management
1.3. “Event” – a function, event, production, performance, concert, conference, gathering, meeting, occasion or any other activity for which Smart Event Management is engaged to perform services
1.4. “Event Date” – the date of the first day of the event
1.5. “Venue” – the space where the event is to take place
1.6. “Property” – any property being used, hired, borrowed, loaned as well as any other property that is owned or cross-hired by Smart Event Management including buildings, vehicles and equipment from other businesses
1.7. “Invitees” – anyone who attends an event, whether or not expressly invited
2. Services
2.1. Smart Event Management agrees to provide event management, live streaming, audio visual hire, and production services as agreed upon in writing with the Client.
2.2. The scope of services, including deliverables, timelines, and pricing, will be outlined in a separate agreement or proposal between the parties, usually in the form of a quotation.
3. Payment Terms
3.1. The Client agrees to pay Smart Event Management for the services rendered.
3.2. Payment terms, including deposit requirements, invoicing schedule, and accepted payment methods, will be specified in the separate agreement or proposal.
3.3. In the event of non-payment or late payment, Smart Event Management reserves the right to suspend or terminate services and charge late fees to the Client.
3.4. The default late fee is 10% per annum after the due date of the invoice, calculated monthly.
4. Cancellation and Rescheduling
4.1. If the Client wishes to cancel or reschedule an Event, a written notice must be provided to Smart Event Management within a reasonable timeframe.
4.2. The Client acknowledges that cancellation or rescheduling may incur additional fees or charges, as outlined in the separate agreement or proposal.
5. Loss or Damage
5.1. The client must pay, assume liability for, and indemnify Smart Event Management against any loss or damage occasioned to the property caused by the client, anyone connected with the client or any invitee, or any loss or damage occasioned during the clients use of the property or responsibility for the same.
5.2. The client must return the property at the conclusion of the agreed hire period unless other arrangements have been made in writing with Smart Event Management.
6. Intellectual Property
6.1. All intellectual property rights, including copyrights and trademarks, associated with the services provided by Smart Event Management, shall remain the property of the Business, unless otherwise agreed upon in writing.
6.2. The Client agrees not to reproduce, distribute, modify, or use any intellectual property owned by Smart Event Management without prior written consent.
7. Limitation of Liability
7.1. Smart Event Management will exercise reasonable care and skill in providing its services. However, the Company shall not be liable for any direct, indirect, incidental, consequential, or special damages arising out of or in connection with the services rendered, including but not limited to delays, technical issues, or errors in live streaming, audio visual, or event production.
8. Confidentiality
8.1. Both parties agree to keep confidential any proprietary or sensitive information disclosed during the engagement.
8.2. The obligation of confidentiality shall survive the termination of this Agreement.
9. Governing Law and Jurisdiction
9.1. This Agreement shall be governed by and construed in accordance with the laws of South Australia.
9.2. Any disputes arising out of or relating to this Agreement shall be subject to the exclusive jurisdiction of the courts of South Australia.
10. Entire Agreement
10.1. This Agreement constitutes the entire understanding between the parties regarding the subject matter herein and supersedes all prior agreements, whether written or oral.
10.2. No modification or amendment to this Agreement shall be valid unless agreed upon in writing by both parties.
